Careers

Job Description Summary: The Office Coordinator provides a variety of administrative, secretarial, and clerical tasks related to the Hawaii Island United Way office functions.

Responsibilities:
• Provides secretarial and administrative support to the President/CPO, HIUW Board of Directors; and various committees as assigned by the President/CPO.
• Provides general orientation to new employees and volunteers and completes the intake process.
• Provides oversight to all HIUW volunteers.
• Maintaining non-confidential Personnel Records. Governmental reports, and other files
• Assist with Accounts Receivable including auditing packets and taking deposits to appropriate banking institutions.
• Assist Campaign and Special Event Coordinator with all aspects of Campaign as needed and directed by the President/CPO
• Assist with special events as directed by the President/CPO.
• Coordinates office activities including but not limited to arranging/scheduling meetings, preparing materials including sending emails and reminder notifications.
• Maintains and updates computerized lists including Partner Agency contacts, HIUW Board of Directors, Committee members, individual solicitation lists, volunteers, etc.
• Performs other duties consistent with the scope of the position, as directed by the President/CPO
Qualifications (Minimum):
• Knowledge of general office practices and procedures, including filing methods and systems.
• Ability to make arithmetic computations.
• Computer literacy in word & Excel, ability to use numeric keypad.
• Working knowledge of office equipment; copier, fax machines, scanning etc.
• Ability to deal tactfully and effectively with the public both in person and on the telephone.
• Must be a team player, able to work cooperatively and collaboratively with co-workers and volunteers.
• Reliability, confidentiality, and dependability a must.
• Can effectively multi-task

Education and/Or Experience:
• Detail oriented.
• Experience in an office setting; able to work under time constraints.
Work Environment:
This position is located in the Hilo, Hi office.
Reasonable accommodations may be made to individuals with disabilities to perform the essential functions.

Job Description Summary:

Organizational Support position encompasses activities that provide some accounting tasks, financial, and clerical tasks, and data entry in support of the Hawaii Island United Way projects and programs.
Responsibilities:
• Provides some accounting tasks (Accounts receivable), financial, data entry and clerical support in the areas of Campaign and Community Building activities and Special Events as needed, including but not limited to audits and/or reviews, report envelopes and donation packets, entering all donations into Donation Tracker system, staying current with all internal and external procedures relating to finance (time permitting), updating donor information in Donation Tracker system, generate acknowledgement letters from Donation Tracker and assisting finance officer with functions relating to campaign pledge processing and Special Events tracking.
• Processing one-time, monthly quarterly, & other billing transactions and mailing out billing invoices to donors.
• Generates letters and reports from dictation or verbal direction; may keep minutes of organizational meetings; formats and records minutes according to organizational guidelines.
• Assist with preparation of all campaign materials, including packet pick-up and delivery and training of volunteers to audit packets.
• Assist with the coordination, monitoring, reconciliation and participation of all special events and projects.
• Provides back up for office coordinator and all functions under that job description as directed by the President/CPO (Cross Training)
• Performs other duties consistent with the scope of the position or as described by the President/CPO.

Qualifications (Minimum):
• Knowledge of general office practices and procedures, including filing methods and systems.
• Ability to make arithmetic computations.
• Computer literacy in word & Excel, ability to use numeric keypad.
• Working knowledge of office equipment; copier, fax machines, scanning etc.
• Ability to deal tactfully and effectively with the public both in person and on the telephone.
• Knowledge of English language, including grammar, spelling, and word usage skills.
• Must qualify for Fidelity bonding.
• Must be a team player, able to work cooperatively and collaboratively with co-workers and volunteers.
• Reliability, confidentiality, and dependability are a must.
• Can effectively multi-task

Education and/Or Experience:
• Detail oriented, data entry experience preferred.
• Experience in the non-profit sector is desirable.
• Successful experience working with volunteers.
Work Environment:
This position is located in the Hilo, Hawai’i office.
Reasonable accommodations may be made to individuals with disabilities to perform the essential functions.

Please send cover letter with resume to info@hiuw.org.

Hawai‘i Island United Way opposes all forms of racism and ethnic discrimination and remains committed to ensuring a workplace environment that is free from these inequities and to carry that commitment forward into our community as well.